Microsoft Word’s desktop publishing tools


Microsoft Word has come a long way since the “pre-Windows, non-mouse” versions used between 1983 to 1990. Back then, there were NO graphics, not even a graphical user interface. The Word 1.0 for Windows 3.0 version was a notable improvement, but then it took two decades for Microsoft to figure out how to integrate quality graphics successfully.

01b insert your own images from hard drive or other source JD Sartain / PC World

Insert images from a hard drive or other source.

Now, with Word’s many amazing graphical improvements, our jobs are much easier, plus you don’t need a separate desktop publishing program anymore. Word 2016 can now adequately fulfill that task. 

Insert Pictures

Inserting pictures (from your hard drive, a DVD, or thumb drive) is a simple process in Word 2016. In the older Word versions, the resolution was significantly reduced when images were inserted. Not so anymore.

1. Click Insert > Pictures. Select the target drive, folder, and image, then click the Insert button.

2. Right-click the inserted image and choose Size and Position from the popup menu.

Under the Size tab, notice the Height and Width are 4.27” by 6.5.” Under Scale, it says both Height and Width have been reduced by 81 percent.

3. Right-click the image again. Choose Save As Picture from the popup menu, select a target drive and folder, then name this new file.

Note, however, that the original size (Height and Width) says 5.26 x 8.01.




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